Event Technology has been around for quite some time and has evolved over the years changing the way events are held all over the world! From lights, effects, staging, projection, audience engagement systems, and the list goes on. In our field, while polling devices was once all the rage, such systems are now merged seamlessly with mobile conference applications which has seen a boom in North America and many parts of the world.
With all these changes, there has been a lag in how they have been received, with event organisers’ and event participants’ often playing the catch up game and falling behind. Often they are even unwilling to try something new, afraid to be paid a visit by their long lost friend Murphy.
Not to worry! From our experience, these fears are often due to uncertainty and being on unfamiliar territory. Implementing mobile technology for your event is actually quite simple if done correctly. Here’s how you do it…
Strong and Stable WiFi Connection for Multiple Devices
For an experience with mobile applications, connectivity is an essential item that you need. Cater for sufficient bandwidth for all your participants’ so that they have the freedom to browse freely without any lag from their various devices! Look for a venue known for their stable and strong connection. Get a dedicated line if you must as free Wi-Fi may not be good Wi-Fi.
Clear Instructions for Logging in on Posters/Signages
Have clear instructions around the venue on how to download the application as well as how to login and participate. Having such materials visible throughout the venue not only helps to enforce the use of the application, but it also helps in creating a buzz and creates a quick answer on what to expect the moment participants’ arrive at the venue.
Logistical Support/Help Desk
Always have logistical support and a help desk on standby to help your participants’ with their issues or questions. Leave difficult questions to these experts who manage mobile applications on a regular basis.
On top of a help desk, technical support to manage the system is also essential. These are the people who control what goes up on the screen and helps manage the content on the apps, helpin you make last minute changes and pushing new information to the users’.
No matter how many posters you have placed around the room, a reminder from the emcee is something that is always needed. Start of with a quick demo to guide them through. Without this, delays might occur as participants’ unlock their devices, go to the app and start looking for what they need. By then, the moment for their voice to be heard might have already passed.
Before any session that requires their participation, get them ready as well! This will help things go on smoothly and provided additional security to the speaker on stage that he will get a response.
After a while, your participants’ will get the hang of it and you will start to see great improvements in interactions and richness of conversations.
So what are you waiting for? Try out event technology in your next conference. Contact us to find out more!