New to organising an event? Not to worry! While we can’t assure you that everything will go according to plan all of the time, we can definitely help make sure that it runs smoothly for the most part. Let us teach you to observe the tell tale signs and warnings that might just help you save your event from any major hiccups.

 

Audience Response

What is your audience telling you? While they often do not say very much, take a look from time to time and notice their non-verbal cues. Noticing subtle changes in facial expressions and body posture can give you a good indication on how everything is going. Learn to remedy the situation to not only surprise but delight them from time to time! Do not wait for the post event feedback to find out that something has gone wrong, stay sharp and be vigilant at all times! Having an action plan for different situations and backup plans is definitely a must.

 

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Speakers’ and Moderators’ Expressions

Looking at the other side of the communication flow, invited speakers’ panellists’ and moderators’ can give very useful information as well! These people are the ones viewing the audience directly and picking up cues from them which guides them in the flow of their session. With a wealth of knowledge up their sleeves, make presenting as easy as possible for them. You definitely would not want their knowledge to be drowned out during the delivery by distractions and things that go wrong.

 

Put yourselves in their shoes and understand their worries. Give them only information that is useful and will make presenting easier. Who is the audience? What sort of tools are at their disposal to engage the audience? How much time do they have? What is the context of the meeting? Giving them these information and providing fallback plans for them will help them put on a more polished and professional presentation. After all, if they look good, you look good.

 

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Schedule Timings

Keeping on track and preventing overruns is not only an indication good planning, but also excellent management. Sessions that overrun can have a snowball effect on the later programs, which can be disastrous if you are having a live broadcast from an overseas location, an important guest speaker or even your attendees’ catching a flight.

 

If you are running behind, do not be afraid to reduce the duration of sessions or breaks. Set your objectives for each session and make sure there is sufficient time to achieve them without having to prolong it unnecessarily with activities that might not add value. Make sure that you consider

 

Having too much excess timing also shows a lack of planning and management. Throw in activities like Q&A and Polls during the session to really engage the audience. Having a two way exchange not only facilitates discussion but also makes the audience feel like a part of the proceedings.

 

Looking at the Bigger Picture

At the end of the day, always have a Macro view of the entire event and understand how each session affects one another before making any major decision to reduce or extend sessions while at the same time having a Micro view and an eye for detail on the individual sessions.

 

No matter what the situation is, resourcefulness is key if you want to survive in this industry. Learn to anticipate, cooperate and adapt. If things go wrong, solve the problem at hand instead of playing the blame game.  With experience, you will develop the sharpness and anticipation to see things before they happen and the resourcefulness to correct them on the spot!

Shane Meyer

Shane Meyer

Shane is Micepad’s Sales Manager and Content Writer. Having learnt invaluable lessons in different types of events and conferences, he is all set to share his experiences with you in the field of paperless conferences, audience engagement and mobile applications.

Most MICE events are annual affairs at another country. If your meeting or conference happens to be in Singapore, you’re in luck! Singapore has been ranked as Asia’s Leading Meetings and Conference Destination (World Travel Awards, 2013) and is one of the most consistently rated countries for MICE tourism. In 2011, it contributed 33 per cent of the Republic’s tourism receipts excluding sightseeing and entertainment expenditure. MICE tourism is still consistently booming and the Singapore Tourism Board (STB) wants it to reach 36 per cent by 2020.

 

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Plan Your Itinerary

Doing this in advance helps you to chart out your agenda and the location. It helps you to stay on schedule in the midst of all the movements in and out of different meeting locations. This makes travelling much easier for you when you arrive in Singapore. One thing to note when planning your itinerary is to make sure that the information is frequently updated so that you are not surprised by the changes.

 

Have a Productive Meeting

In order to fulfil the requirements of this visit, the main priority is to ensure that you have a fruitful meeting. The Micepad App has a “email me” function that enables you to send contents of the meeting to your own email for your perusal. This helps you to keep note of what you have gone through in the meeting and allows you to refresh your memory when you go back to your office.

 

Network With Other Participants

In 2014, Singapore was named Asia’s most network-ready country based on the The Global Information Technology Report as conducted by the World Economic Forum. Networking is a great way to increase your connections and learn from the other participants. Keep a stack of business cards on-hand to exchange as you are networking. Even if this is an internal business meeting, you can still get to know the people working in the other departments. This will really help you to expand your reach in the company and there is really no harm in making new connections. What’s more, this can come in handy as you never know when you might need to call in a favour.

 

Extend Your Stay

Since you are already in Singapore, why not make your trip here “More than just business”? Singapore has many places of interest and a thriving night life that you can explore. Furthermore, we have a wide variety of dining options and shopping destinations. You can make use of this opportunity to travel around Singapore and enjoy what this city has to offer.

 

Marina Bay Sands: Image Source

 

You can download the quick guide to discovering Singapore here.

 

Meetings in Singapore don’t have to be all work and no play. Make your trip here productive and fun-filled and go on to explore everything that Singapore has to offer. This is how you make the most out of your meeting in Singapore.

 

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.

Like many people out there, you probably find the feedback process a chore, time consuming and repetitive. Yet, feedbacks are one of the most important things in any event or conference as it is the only tangible and quantifiable thing that you can take away. As the only return of investment from all that money spent during the event, you better do it well!

 

Whether you prefer the more traditional pen and paper or newer technologies that allows you to capture all these information through mobile apps, our tips has been proven to dramatically increase response rate in our events. Inspired by the movie White Chicks, it is now time to totally kickass.

 

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1. Timing

Always schedule time for the attendees to complete the feedback and complete it accurately! It could be just before every tea break, as speakers’ change over or even just before the closing. All that matters is you capture their valuable insights while it is still fresh. Allocate time for it instead of just a reminder as they walk out the door for post event drinks and networking. Definitely don’t have it a few days after the event! By then, no one would bother and memory would have faded.

 

2. Traceability

Being able to follow up with a feedback that is given can be extremely useful. As much as possible, try and track responses and trace them to a person. This will give you an opportunity to find out more, clarify and dig deeper.

 

3. Tailored

Always tailor your feedback to your attendees! Knowing their background and who they are can help you design questions that will be able to tap on their knowledge for better insights.

 

Having different ways of collecting feedback that is tailored to the session helps as well! It need not always be in the traditional form. One way which you could get feedback from are through Word Clouds!

 

4. KISS

Like any effective discussion and negotiation, always keep it short and sweet. The shorter you can design your feedback without sacrificing on the information you would like to gather, the better. With attention spans declining, and busy schedules, doing this will increase response rates significantly.

 

With mobile applications, shorter feedback forms, which only consist of 2-3 questions can be pushed out after every session. Increasing the frequency not only spreads out the mental capacity needed, but also captures the information almost immediately!

 

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5. Incentives

While you can do so much to make the feedback as easy as possible, there still will be people who just do not want to give their feedback. Why not incentivise them? Free gifts in exchange for feedback always work!

 

6. Convenience & Consistency

Having a consistent rhythm of collecting feedback is one way of anticipating attendees so that they will not feel so taken aback. Mobile apps has helped significantly with this, especially with pop ups and push notifications. So try them out! Push them at the end of every session and watch as the numbers total automatically! Not only do you remove data entry and human error, having attendees’ complete feedback on their own devices with a few taps and clicks makes the process a lot more bearable.

 

7. Keep formatting consistent

Keeping formatting consistent not only helps avoid confusion but makes it a lot easer to fill up. If you have a 5 point scale with 1 being the worst and 5 being the best, make sure a question later on has 1 as the best and 5 the worst. This prevents wrong answers due to familiarity.

 

8. Ask the right questions

Always ask questions that pertains to what you need! This will help make your feedback a lot more concise and valuable. Not only do you not waste your audience time, you also don’t waste time collecting and analysing data you don’t need.

 

9. Show Importance

Show important at all times. Whether it is in the designing or collecting or analysing, the more you show importance to it, the better it will be conducted. Showing importance to feedback also means acting on what is said. If nothing is done subsequently, people not bother giving feedback in future.

 

10. Send Reminders

With technology reminders are a lot easier to send through push notifications and news feeds as compared to traditional pen and paper. Even with this, never forget to give an audible reminder during the event through the Emcee. Encourage and remind but never nag!

 

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We appreciate your time and we thank you for your feedback!

Shane Meyer

Shane Meyer

Shane is Micepad’s Sales Manager and Content Writer. Having learnt invaluable lessons in different types of events and conferences, he is all set to share his experiences with you in the field of paperless conferences, audience engagement and mobile applications.

If you were around in the events industry many years ago, you will probably be used to something like this if you wanted to conduct a poll.

Voting Systems

 

While effective, voting through one of these keypads not only seems unresponsive as it is a one way communication, it look outdated and clunky.  Managing a large number of devices in a crowd without one of them going missing, getting damaged or not working is also a big logistical issue.

 

While this technology is still available today, and works perfectly fine, why not go for something more refined, more convenient and a lot cooler! With mobile applications and engagement solutions, engaging your audience is simple, quick and in the palm of your attendees!

 

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Using their very own mobile phones, polls can be administered with the results shown live on the screen. This has not only become a handy way to get everyone involved, but also a good way to start a discussion with poll results giving the flow and direction. It is also versatile in it’s uses.

 

Want to find out what the crowd thinks? Do a poll before your presentation and do another one right after and see the change in their understanding and knowledge.

 

Not sure of how to carry on the discussion? Plan polls during your panel discussion and use them if you need interesting insights to discuss.

 

Want to give out a prize? Get the audience to vote for the winner live on screen!

 

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As you can see. a poll can come in handy at several points during your conference. But be sure to never create a poll for the sake of creating one. Doing this might lead to lower participation and resistance to participation as not only does it get repetitive after a while, it might even feel irritating. Don’t turn a positive to a negative. Use it wisely!

 

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Now that you’ve had these insights, how likely are you to use a poll for your next event?

A. Very Likely
B. Likely
C. Not Likely
D. Not At All

Shane Meyer

Shane Meyer

Shane is Micepad’s Sales Manager and Content Writer. Having learnt invaluable lessons in different types of events and conferences, he is all set to share his experiences with you in the field of paperless conferences, audience engagement and mobile applications.

Please spend a minute of your time to complete this survey.

 

As minutiae as the time spent on answering survey questions might be, you will be surprised to find that what little time spent translates to billions of dollars. Tech companies such as SurveyMonkey, which bases their living off the need for surveys, is the living proof of that. Survey is their raison d’être; survey is king.

 

Time

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If someone can fall in love at first sight, imagine what one minute can do.

 

Highest Information Retention 

The aftermath of the event is when the most important, and valuable, insights are gathered from the participants. It is the point in time when they remember the entire event in greatest detail—a defining moment for subsequent events to come. This is due to a psychological effect known as the Recency Effect, where when asked to recall a string of events that occurred, the most recent events come clearest to mind. You have to take advantage of this moment to ask important questions about their thoughts on the event while it is still fresh in their minds.

 

Didn’t Think of That, Did You?

From the event organisers’ perspective, all may seem pink and rosy, but the same cannot be said of everyone present at the event. Post-event surveys are able to encapsulate what the participants felt about the event from the first person’s point of view. In fact, they may be able to point out aspects of the event that are important to them that you may have overlooked or seen to be trivial. It is often little details like these that make or break an event.

 

The Odds Are In Your Favour

MICE events often differ from other events due to the sheer number of participants. If we can gather unique insights from one person alone, think about what this means with hundreds of participants. If you do the math, that is yours in addition to hundreds of other people’s perspectives. Imagine that! The amount of data that we can harness from all these people is extensive, providing immeasurable information to your company. As the number of survey respondents increase, so does the chances of you finding out valuable information. What’s more, you save on the need to employ external vendors to conduct the study outside of the event–which will indubitably cost more–just to achieve the same kind of size and scale that you event already has.

 

Crowded Room for WEDC

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Generate Data Analytics

When a sizeable sample has been collected, the results from the post-event surveys can be exported into data. The data can be then be examined to highlight crucial areas that the company needs to work on. This falls under the area of data analytics. You can then aim to be the best among all of your competitors on the most important attribute or strive to be above average across all the important attributes. Apart from the overarching data that can be gathered from this event, data analytics can also be used as a feedback mechanism to trace the improvements over the years.

 

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Next Event’s Success Rate Depends on This

With every subsequent event, you want the bar to be raised even higher. Post-event surveys can help you by acting as checks and balances for the event experience to continually improve.

Cliché as it sounds, the ending is often poised for an opportunity to begin again. Rest on your laurels and you might let this once-in-an-event opportunity for a better fresh start slip away from you.

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.

Sometimes, the very thing we want least is to have anything particularly eventful happening at an event, because it might be what we dread the most: utter disaster. Or as Lemony Snicket so rightly puts it: A Series of Unfortunate Events.

 

Despite all the praying for good fortune, backup plans, and hoping for the best, bad luck just seems to happen. Talk about striking a man when he is down, huh. Ever heard of the superstition to have a virgin girl put chilli and onion on a satay stick to prevent rain for outdoor events? And God forbid she lies about her virginity. Here are some ways we prepare for that rainy day.

Pandora's Box

Image Source: Pandora’s Box

Open This Pandora’s Box…If You Dare.

Logistical Nightmare

When you prepare for a large-scale event, the amount of logistics will likely be of equal magnitude. Imagine whatever you need for an event, such as printouts, badges, gifts, writing materials and devices but multiplied by the number of attendees Having a lot of guests for your event will definitely take a toll on you. This brings us to rule number 1: more is always better than less. Always plan for the event with buffer time and extra materials to ensure that you have more than enough to correct any unexpected hiccups that may occur prior the event.

 

Where possible, always do a site inspection before hand to find out the little details that might make or break your event. Are there any physical obstacles or restrictions that might limit your setup such restricted access to the loading bay, or narrow walkways? Decide on your mode of transport and arrange for it in advance and arrive earlier than expected.

 

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Technical Faults

Despite all the run throughs and sound checks, a constant worry is that things may still go wrong during an event whether you like it or not. How then do you prevent or minimise it’s occurrence?

  • Rehearse with all aspects of your events—you want to know that they can all work well together and the transitions are seamless
  • Round up all your crew from technicians to support staff to quickly troubleshoot and fine tune any problem areas
  • Find a solution—Quick thinking and resourcefulness is key
  • Plan for a backup- Always have plans B, C and D ready to be deployed at any moment

 

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Image Source: Backup

 

Manpower Shortage

Suppose you made a detailed manpower allocation for the event and still find yourself having underestimated the number of people needed at the event. It’s too late to regret not delegating more people to work on that day. This happens more often than we think, when we try and save on the number of personnel for the event or decide to deploy more people for another event. This leads us back to rule number 1: more is always better than less. Always plan a little more than you think is necessary for unexpected moments such as these. Even if you end up having a few loafers idling around the event venue, at least it is better than having your personnel scrambling around the venue in an unprofessional haste. You can never be over prepared.

 

At the end of it all, when someone asks you: “How was your event?”

 

You can cheerfully reply: “Uneventful”.

 

 

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.

Being able to speak in front of a large crowd and host meetings is an essential skill in the MICE industry. You are expected to do it, and do it well. If you find the thought of public speaking intimidating, you are not alone. Mark Twain puts it into perspective for us: “There are only two types of speakers in the world. 1. The nervous and 2. Liars.” By identifying that you have a fear of public speaking, you are already taking the first step towards solving it. Here are some of the tricks recommended by industry experts to improve on your public speaking skills.

 

Be, or Act, Confident

Like a predator stalking its prey, the audience is able to sense the emotions of the speaker. Thus, it is very important to keep your emotions in check when you are presenting your ideas to the crowd.

Amy Cuddy, famous social psychologist who gave a Ted Talk on power of posture did a study that showed that power-posing is able to make us feel more confident. In fact, just the action of smiling, lifting up your chest or putting your hands on your hip alone is able to evoke a sense of confidence that leads to a better presentation. We can harness this confident feeling to deliver a better speech. A powerful posture also makes your audience perceive you as being more confident than you really are.

 

Maintain Eye Contact

The importance of eye contact has been expounded countless of time; it makes the audience feel like they have a personal connection to you. This will allow you to steer the conversation with your masterful presence. Try to maintain eye contact with every individual for at least 3 to 5 seconds before moving on to the next person.

 

If you find looking into their eyes to be too intimidating, a method that works really well is to look at the person between the eyebrows. It seems as though you are making eye contact with the person even though you are not doing so. Although this is not as effective, at least it does not make you seem elusive or indifferent.

 

Practice, Practice and Practice some more.

The key to delivering a lip-smacking good presentation is to treat the age-old saying— “practice makes perfect”—as gospel. Even the charismatic Steve Jobs had to run through his speech multiple times before delivering those memorable keynote addresses. Influential introvert, Susan Cain, calls it going out and “speaking dangerously”. Be sure to give your speech the much-needed scrutiny until you know the contents at the back of your hand before the big day. Once you know your material well, you are in good stead to deliver a stellar presentation.

 

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Image Source: Steve Jobs’ keynote address

 

Tell a Story

If you were look at some of the most popular Ted Talks or speeches ever given, you will find that there is a common thread that links them all together: they all tell a story.  I remember when I first came across Dr. Martin Luther King, Jr.’s “I Have A Dream” speech when I was thirteen years old, at an age notorious for short attention spans and fidgety bodies. From the moment he started, I found myself unable to tear away from the screen until he had finished his speech, as I wanted to hear all about this dream that he had. By telling a story in your presentation, you are able to capture your audience’s attention right from the start as they wait for you to tell them how your story will end. Like all great stories that inspire, your presentation should also have a few key takeaways for them to look forward to.

 

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Image Source: Martin Luther King giving a speech

 

Post-Event Rejuvenation

Some people, introverts in particular, find public speaking to be especially draining. Jonathan Rauch of The Atlantic uses a technique of moments of company and the subsequent alone time to regain his momentum. If you require motivation, this can be something to look forward to after delivering a speech to a large crowd.

 

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Image Source: Solo Yoga

 

Dale Carnegie, author of the best-selling book How to Win Friends and Influence People, once said: “There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.” Go ahead; take the leap to be improve your public speaking skills. You don’t have to ask the mirror who is the fairest of them all; just look in the mirror, smile, and tell yourself that you have what it takes to deliver a great speech—and watch as you deliver the speech of your dreams.

 

 

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.

During a conference, the ideal is to have all eyes on the speaker and to have the participants be fully involved in the event. However, that is often far from the reality. You would count yourself lucky if you even manage to capture half of their attention. What’s more, a MICE event often involves hundreds of participants, making it difficult to connect with every member in the audience. It might seem unimaginable to engage hundreds of participants at a go. No worries, we are here to help.

 

1. Make Your Presentation a Two-Way Street 

Before engaging the audience, there is a need to first capture their attention. The average attention span is limited to a range of five to seven minutes. This makes long conferences and meetings tedious for the audience to pay attention and retain information.

One way to resolve this issue is to give participants electronic devices to keep them constantly involved in the proceedings. The devices help to prevent the usual problems of participants losing interest halfway during the meeting. You can even go further to get them to download an event app so that they can download the contents and use it to keep track of the meeting.

 

2. Keep Them Informed of the Agenda

Just the act of setting an agenda alone is able to increase meeting productivity. On top of that, your participants’ involvement rate goes up when they are informed of the agenda. This can be done by making the agenda easily accessible or by having the next item on the schedule pop up on the screens of their devices. With the programme in mind, the participants would be more aware of what is happening and this also makes them anticipate the next item on the schedule. By keeping them on their toes, they become more alert and receptive to the event on-goings.

 

3. Know Your Audience

What topics are they interested in? Are they more interested in the current affairs or the industry news? Do a pre-event survey or a background research before the event to know what they are interested in listening to. When you talk about topics that they are concerned about, you stand a better chance of getting their attention. While the responses may be varied, it is easier to gain the majority’s attention when you target the popular topics.

 

Live slides

 

4. Be Interesting

Sounds like a no-brainer, right? But this is actually a lot more difficult than it sounds. Meetings and conferences are, unfortunately, deep in the boring zone. While there is a whole trove of workshops and how-tos to make your meeting more interesting, there are two key areas that might just pull your meeting out from the boring clutter.

 

Interactive Presentation Slides

The contents of the presentation is one of the main highlights of the conference—even, perhaps, their greatest takeaway. There is a need to ensure that the presentation slides are stimulating and easy to read. Intermittent videos, images and thought-provoking questions have been found to be one of the best ways to vary the presentation tempo and capture the audience’s attention.

 

Speak Well

Even the most well-done presentation slides can cause the presentation to flop if the public speaking skills are not on par. Encourage your speakers to rehearse in the event venue before the event so that the speaker can take in the vibes of the room and also look out for areas of the room that the participants might be neglected.

Getting an audience’s attention via speaking is not an easy task. An audience’s energy levels ebb and flow, making it difficult to ensure that their energy levels are always up. A good speaker is able to notice these fluctuations and can go a long way towards capturing and retaining their attention.

 

5. Live Q&A and Polling

Make your meeting go live with an event app and use it to engage your participants in the Q&A segment. The event app should be able to screen questions from the participants and provide real-time response from the speakers. Knowing that their questions will be answered immediately makes the audience more interested in listening and participating during the Q&A.

 

Live polling

 

Engaging your participants en masse may not be the reality now, but with the right attitude and correct strategy, distracted audience may just be a thing of the past.

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.

Love it or hate it, at some point in your life you were probably tasked to organise and arrange a meeting. From small meetings to large conferences, each event comes with its own unique set of challenges and unpredictability that will cause some to toss and turn and others to pull their hair out. Yet some can’t seem to get enough of it. Whether you are just starting out in this industry, a seasoned professional or simply an unwilling “volunteer”, here are our Top 5 Worries of any meeting planner. Let our experience be your solace as we delve further into this topic.

 

Lack of Time

 

With a thousand and one things to do prior to your event, and D-Day fast approaching, you would probably find yourself scrambling up to the very last minute. If you are fortunate enough, you are given months ahead of time for your planning process. But what if you are the unlucky few who are given a few weeks or *gasps* days to plan one? From venue booking, attendee confirmation, supplier sourcing, event staffing and logistics, things to do attack you from all directions in a never ending wave as time counts down. Almost like a games of Plants vs Zombies, you pray and hope to finish your tasks before the next wave dawns on you. With so many things and so little time, this can be a very stressful situation for many.

 

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Constant Change

 

As if a lack of time did not worry you enough, the only thing that is constant about event planning is change. Not for the faint hearted, change comes at such rapid pace that you often struggle to keep up. What if delegates don’t show up, or more surprisingly, what if they do when they’re not supposed to? Not forgetting everybody’s most hated enemy Murphy, who makes everything go wrong. There will definitely be things beyond your control. What then do you do? With enough experience, you will be able to spot things during an event, learn to anticipate and even have measures in place to manage change. More importantly, stop worrying and embrace it. Flexibility and adaptability is key. Change can sometimes bring about unexpected results that will leave you delighted.

 

Managing Stakeholders

 

Very rarely do you possess all the people or skills needed to run every single technical aspect of the meeting. With different demands, requests and requirements for each event, people with specialise skills often need to be brought in. From Audio Visual Vendors to External Speakers and Moderators, to even Registration Systems and Simultaneous Interpreters, the complications that can arise from this adds on another dimension to the already multifaceted nature of things. What happens if your event partners do not deliver what you expect or something goes wrong on their part? Your attendees identify you as a whole to deliver the event. They do not care that you have engaged someone externally and this can be a cause of huge distress as an organiser with little control and knowledge of the technical aspects each partner brings to the table.
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Low Participation

 

So you’ve just spent all that time, money and effort. You’ve brought in the right speakers, flew in your delegates, chose the right partners, and did all that back breaking logistical work. Yet, you’re staring down a crowd of people disinterested and falling asleep, as you sit there and watch all your efforts go to waste. Could it be that your event is boring, or your delegates are just a tough crowd to please? Whatever the case, this is a constant worry and there needs to be a way to help increase participation rates and two way discussions to help bring the most out of your meeting.

 

Meeting Objectives

 

After all that’s said and done, did you achieve what you set out to achieve? We hope the end justified your means Everything meeting is organised with certain objectives in mind. Amidst all the craziness and scrambling, the outcome is always something that is crucial as it is the very reason for the meeting. The worst thing that can happen would be to look back and realise you have nothing to show for it. I’m sure at some point you probably thought to yourself, what am I spending all this money for? Stop that thought and do something to make sure your objectives are met.

 

Last Minute Changes

 

While reading this, I’m sure there were some of you in such an agreement you nearly cried out with a boisterous “Amen!” and some of you, probably a greater appreciation for the people that go through this on a regular basis. But some of you are probably crying out for help right about now. Is there anything we can do about it?

 

Of course there is!

 

While Micepad does not resolve all these worries, it definitely helps with a majority of them. Enhance your event experience as we help you manage last minute changes to meeting agendas and documents. Replace paper and be more environmentally friendly with Micepad and say goodbye to last minute printing. More importantly, get a bigger bang out of your buck by engaging and harvesting insights from your attendees while you have them with you.

 

So what are you waiting for? Replace or complement the old with the new. Achieve your objectives with us today!

Shane Meyer

Shane Meyer

Shane is Micepad’s Sales Manager and Content Writer. Having learnt invaluable lessons in different types of events and conferences, he is all set to share his experiences with you in the field of paperless conferences, audience engagement and mobile applications.

There is an undeniable consensus that meetings are not exactly what we would call the most exciting event of the year. We have all been guilty of it at one point, when we strain our ears to pay attention and, oops-a-daisy, find ourselves falling asleep during a meeting. Try as you may, but you just cannot seem to resist the soporific voice luring you to sleep. Nevertheless, eschewing meetings is not the solution to the problem.

 

Just last year, there was a prominent case of a judge allegedly falling asleep during a rape trial, which arguably caused even more heat than the trial itself. If even judges are found to be falling asleep during important hearings that are followed closely by countless of people worldwide, what can we do to stay awake during meetings? More importantly, what does this mean for us? Now, you would not want all your hard work all go down the drain the moment they shut their eyes, do you?

 

Mobile-First Silent Traveller

To make matters worse, there is a widespread phenomenon coined Mobile-First Silent Traveller. It is when the human and the phone are like conjoined twins, joined at the hip and inseparable. They rely heavily on their mobile devices and look to it to solve their problems. This seemingly insufferable act has set off angst social commentary, to the tune of dozens of dissidents ranting online whenever they see a mobile device constantly clutched in their hands, especially on the public transport. They ignore basic courtesy to move to the rear on public transport and block people’s way while they amble on with their eyes transfixed on their mobile devices. If it is already so difficult to capture their attention in normal situations, it becomes even harder to do it during a meeting.

IMG_2015-06-09 15:42:48

Nothing much, just living in my mobile world. 

 

Towards An Interesting Meeting

What happens now? You can either twiddle your thumbs and wait for them to grow tired of congregating for meeting or you can up the ante and make your meeting more interesting.

 

Here are some ways you can go about doing so: 

Invite Good Speakers

Never underestimate the impact good speakers can make on the audience. They know when the crowd is losing interest and are able to find ways to get their attention back. Some well-known speakers require an honorarium, but it will be worth it because of the sheer number of people the speaker is influencing.

Interesting Speakers

Former Prime Minister Dr Mahathir Mohamad speaking at a conference using Micepad App earlier this year at the Ritz-Carlton Singapore.

 

Present with Well-Made Slides

Beautifully-crafted slides are easy on the eyes and its compelling nature invites people to pay attention. In this matter, a clean design and smart font choice will go a long way toward making your presentation slides readable. Nobody likes a boring old fart, much less dull and dreary presentation slides, so feel free to mix it up with bits of text interspersed with images. Just as you can brighten up someone’s day with a rainbow bouquet of flowers, colourful images have the same effect.

 

Create Unique Session Formats

Most delegates come to a meeting or a conference expecting the usual one-way dialogue with a predictable agenda. One way to keep things interesting is to switch it up with different kinds of session formats.  From our experience, some formats that have been used to great effect are: Panel Discussions, TED Talks and Distinguished Key Note Addresses. Not to mention the positive effects we’ve witnessed engagement tools have on facilitating two-way communication, even for top level meetings.

 

Use Engagement Tools

Event app is a powerful engagement tool and has been found to increase active participation from the audience. With their attention fully on the speaker and the app, it increases their retention of material covered during the meeting, thereby making the meeting more productive.

 

What the Mobile-First Silent Traveller phenomenon served to illustrate is that the majority of the population is already very tech-savvy; so tech-savvy, in fact, that they find it difficult to part with their electronic devices. Considering how recent this phenomenon is, it goes to show how technology is able to catch on like wildfire. Thus, this makes it easy to introduce new technology to an already receptive crowd.

 

You can capitalise on the mobile-first population by having them check out the elaborate contents of your meeting via an event app instead of checking their phones during the meeting. With this new-age technology, you can lure them out of their stupor and into the throes of your engaging content.  Since they are already accustomed to using technology, it will save you the problem of them having issues with the devices. Furthermore, the information-rich device plays to their tech-fuelled curiosity, making your branding efforts more memorable as they fiddle with the device.

 

Exciting Event

 

In this rat race, only the modern and wayward will prevail. Keep your meeting from being boring by enthralling your participants with a burst of excitement and a hip event app.

 

It might just be the very ingredient you need to freshen up your guests and make your meeting the meeting of the year.

Fung Yun Shan

Fung Yun Shan

Yun Shan is Micepad’s Content Marketer. A curator of sorts, she writes and manages the collection of blog posts for Micepad, as well as the Monthly Newsletter. She is always on the lookout for new things to write about.